Applying Artificial Intelligence Technology to Web-Based School Management System Administrative Task Automation

Fery Arung Tongka; Chriscel Novian; Harisna Indriya Putra; Ema Utami; Hanif Al Fattah

doi:10.59890/ijarss.v3i5.37

Authors

Fery Arung Tongka Amikom University Yogyakarta
Chriscel Novian Amikom University Yogyakarta
Harisna Indriya Putra Amikom University Yogyakarta
Ema Utami Amikom University Yogyakarta
Hanif Al Fattah Amikom University Yogyakarta

DOI:

https://doi.org/10.59890/ijarss.v3i5.37

Keywords:

Artificial Intelligence, Administrative Automation, School Management System

Abstract

This research systematically reviews the use of Artificial Intelligence (AI) to automate administrative tasks in web-based school management systems, analyzing 15 articles. It identifies key AI modalities such as machine learning for scheduling, natural language processing for documentation, and generative AI for content creation. Despite significant potential for improving efficiency and reducing manual errors, challenges include limited AI literacy among educators and administrators. The study emphasizes the importance of algorithmic interpretability and a multi-level implementation approach. To optimize AI’s benefits, the research recommends developing AI literacy programs, establishing ethical and regulatory frameworks, and building robust technological infrastructure. These steps are essential for successful AI integration, enabling resource reallocation from administrative duties to core educational activities.

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